Leading organizations seek to implement EDRMS to overcome key business challenges, but such systems need to be implemented properly. Organizational inefficiency, poor customer service, soaring overheads – these are just a few of the costs of poor electronic document and records management. As the economy becomes increasingly volatile with the advent of freedom of information, issues such as corporate accountability and transparency have become huge concerns, and this means that one thing is certain:

All organizations need to manage electronic documents and records as valuable corporate information resources.

The problems posed by paper filing system may not look significant and are overlooked by many organizations. Research by leading analysts have shown that organizations today spend about 10 to 15 percent of average revenue in creating, managing and distributing documents.

Everyone talks about issues related to time-consuming document searches; Records security; Storage space costs; meeting the needs of Regulatory compliance. Here are some of the significant challenges that have a huge impact on the over all operations and business processes.

As mentioned above document management, including the handling of paper-based records, is a major headache for any organization - and can be particularly problematic for instance Education establishments which need to retain student records, certificates, etc. for long periods of time or the Defense organizations deal with mission critical documents and proposals. Information enmeshed in various documents and legacy systems has to be accessed from time to time and again without compromising on document security and integrity.

But the problem extends a lot wider than just paper documents. Electronic documents may be in a variety of incompatible formats, such as faxes, e-mails, word processing files, computer listing files, and so on. Different people will file these in different ways and different places. As a result, finding all the information can be difficult and requires access to a range of manual and electronic processes.

It has been DBSentry Corporation’s greatest endeavor to help organizations manage their unstructured documents and processes through a wide range of solutions in electronic document management. DBSentry Corporation’s flagship product Samhita® not only allows organizations to capture, modify and manage documents through its Enterprise document management module, but also allows organizations to justify their investment in ERP and other business application by seamlessly integrating with applications to provide a robust image repository and workflow engine to streamline the processes like account payables, expense management etc. through the Integrated document management module.